Employee Cloud Collaboration – The Definitive Guide 2022
Employee Cloud computing is a necessity for organizations today; according to some estimates, 80% of workloads will have moved to the cloud by 2022. It’s well worth spending 35% of your IT budget on cloud solutions. Employee Cloud collaboration enables teams to work together no matter where they are located, providing an accessible and cost-effective way for employees to communicate and collaborate. Managers can also stay up-to-date with their team’s work more easily with cloud collaboration tools. To make sure you get the most out of this technology, it’s essential that you invest in the right tools.
#What is Employee Cloud Collaboration?
Employee Cloud collaboration means that people can work together and collaborate on files even if they’re off-premises or outside the firewall of the company. It happens when someone uploads a document online and shares it with others and everyone has instant access to it; updates happen in life and are saved in perpetuity so no one ever needs to worry about losing anything.
1. Pros of Employee Cloud Collaboration
When documents are stored in a collaborative online environment, it streamlines document access and makes the sharing of information more efficient. Sharing project details with team members ensure that everyone has the same understanding of the project, enabling smoother conversations and fostering better collaboration. Additionally, all team members also have an equal opportunity to be engaged in the project since they can easily view each other’s updates and versions.
2. Quickly Access the Large Files
A lot of email servers cannot handle documents that are bigger than 20-25 MB. To send large files to team members, you could either share them offline through USBs and external hard disks or upload the files to a cloud storage provider. Sharing files offline isn’t just time-consuming; it’s also an impossible option for remote teams. Cloud storage and collaboration allow teams to quickly share large files without any lag or distribution difficulties. Once you upload a file online, you can share the same shared link with all team members at once.
3. Assistance For Distant Employees
Cloud-based apps enable people in remote locations to communicate and work together, irrespective of the distance between them. Collaborative cloud applications are one of the main advantages for remote teams – without dedicated cloud storage, remote employees could never get anything done due to constant email back and forths.
4. Supporting The Bring Your Own Device (BYOD) Initiative
A growing number of businesses are utilizing Bring Your Own Device (BYOD) policies in the workplace. This practice has been found to boost employee productivity, with over 60 percent of employees already using their own devices for work. Nearly 80 percent of company decision-makers believe that BYOD has had positive results in terms of workforce performance and output, with employees working at least two extra hours per week. Cloud collaboration can be a useful tool to enable BYOD policies by providing a secure platform for accessing work-related files and data from personal devices without hindering security or privacy.
#Top Features Of Employee Cloud Collaboration To Watch Out For
1. Use The Internet At Any Time To Access Files.
The Employee Cloud Collaboration Application should be available at all times through web browsers or mobile devices. It should also have offline support and allow you to modify, edit, and view files stored on the cloud even if the changes will only get uploaded and be accessible to everyone else when you reconnect to it once an internet connection is regained.
2. Real-time Communication
The Employee collaboration tool you pick should provide real-time communications like instant messaging, private chat rooms, and other ways to communicate with your colleagues. For example, if you’re working on a project together, then you should be able to add comments about it directly in the app without needing to send an email separately.
3. Creating Personalized Authorization Levels
There are times when you do not want to share company information in the same way. You may want to provide view-only access to work guidelines and project briefs so that no one can make any unwanted edits. The collaboration tool should allow you to set custom permissions. With this option, you will be able to control who can see, edit and comment on these documents
4. Latest Version
Employee Cloud collaboration tools should automatically keep documents updated so that everyone can access the most up-to-date version; they should also provide access to all previous versions and track changes. It’s important for us to know who made changes, when they were made, and how these edits differ from each other for things like editing a sentence or deleting entire paragraphs – especially if you’re trying to find out if someone has been tampering with your work.
5. Centralized Storage For Files
One of the most important features your cloud collaboration tool needs is to build an online repository where you can save all work-related data. This will allow employees to find and securely store key files that are accessible in one single location.
#What are the major barriers to implementing employee cloud collaboration?
1. Overly Numerous Applications
Organizations are increasingly reliant on Software as a Service (SaaS) applications to streamline internal operations. As the global pandemic has forced the majority of the workforce to begin working remotely, the average number of SaaS apps used per company has increased significantly. As such, introducing another tool for cloud collaboration can easily cause confusion and stress among employees, making it all the more important to clearly define its purpose beforehand. It is also vital to consider how this new service will integrate with existing systems, as siloing data poses serious problems.
2. There Is No Organization-Wide Plan For Collaboration
The collaboration will never succeed without being a fundamental part of your organization’s values. A successful company implements a systematic plan that urges people to work together, by using the appropriate practices, such as asking college students for input, giving constructive feedback, and finally reaching a consensus.
3. Utilizing a Virtual Office for Employee Cloud Collaboration
Organizations can experience the benefits of cloud collaboration more quickly and easily with one digital platform. By combining project management, process management, cloud collaboration, and file storage in one tool, complex workflows can be made simpler. With a single unified platform for collaboration and sharing, businesses reduce the number of applications needed to manage work, enabling efficient communication and results tracking between team members. A digital workplace not only simplifies but optimizes collaborations for greater productivity and profitability.