Internal & External Hosting

Internal & External Hosting

Have you decided yet what’s the Best Choice for Intranet Hosting for your company?

Our years of experience in web hosting, have helped us to know that intranets can be a challenge.

And wait, before we discuss hosting intranets any further, it’s very important for us to define “intranet” in layman’s terms because even this old term INTRANET seems to have morphed into numerous definitions over the period.

Firstly let’s know ‘What is an Intranet’?

Traditionally, it’s a network that is only accessible to users/employees within an organization.

An intranet can also be defined as a private and restricted internal Web-based site.

In many cases, they are often hosted internally, within the company’s private network since intranet traffic is limited only to an organizations users, but again this is not always the case.

Many times Intranets are hosted externally also especially in companies that don’t have the required IT staff or infrastructure to run them. There are many companies who want intranet but neither has nor wants the overhead cost that comes from hosting it internally.

Let’s know the pros and cons of both to help you decide which hosting is suitable for your organization

Benefits of External Hosting

Your decision on whether to host internally or externally could be impacted by a number of factors.

For example, hosting externally could be a good option in these cases:

Companies which don’t have their own intranet infrastructure set up and need to find a quick support system with all of the security and network infrastructures in place. Smaller operating firms that lack an experienced IT staff, backup space, internal bandwidth, etc..

External intranet hosting allows developers and content owners to focus solely on the design of the intranet and its content to Companies which want to focus on software and content.

External intranet hosting is probably the best option for those who don’t have enough money to invest in new hardware and software for hosting their intranet in-house.

Issues with External Hosting

If there are many advantages to external intranet hosting, there are also many additional concerns which need to be considered.

Security Issues:

Sensitive information and secure content regarding the companies internal operations will be exposed to the hosting providers. Regardless to say when intranets are housed internally, content is only exposed to and handled by, employees of the company.

However, a professional hosting provider dealing with corporate clients always takes extra effort in dealing with the necessary security mechanisms—firewall, data encryption, user authentication to ensure that content is safe.

Finding a Suitable Host Company:

With many available options, it may take a considerable amount of time searching around and interviewing to find a host suitable for your intranet at the price fine with you.

Technology Support:

Your hosting provider may not always support some, or all, of your selected technologies and or platforms.

Technical and User Support:

The turnaround time for problem resolution may not be up to your expectations and/or requirements since you’re at the mercy of third-party technical support staff.

Costs: You’ll need to be aware of the costs involved for the initial set-up, technical support, and any additional costs

Let’s look at Other aspects to consider while choosing between Internal or External Hosting

1. Technology Considerations

Determining the hosting needs of an intranet when discussing an intranet project.

An externally hosted intranet make sense for a smaller company without a dedicated IT staff

Hosting the intranet outside of the company’s network is probably the best choice if the intranet is limited to publishing and posting of information and not as a working tool for daily tasks.

Remember an externally hosted intranet will be easier, less complicated, and comparatively less expensive. The use of third party software could be another technology issue to consider. Certain intranet tasks, like timekeeping, real-time HR forms, accounting processes, are usually best left to third-party software.

2. Software Integration

Software integration is a necessary part of intranet development but a technically challenging task.

The project is likely going to involve some additional time where software integration is needed or required, and a third party software development consultant will need to be involved in the project.

Software integration means getting data from one piece of software to interact with information in another piece of software. This can be hard to do. Remember clarifying expectations about software integration is most important in the early stages of planning an intranet.

3. Inter-Company Politics

Getting an entire company to agree to “buy in” to the intranet is a critically important decision. For example, finance, HR and technology departments tend to have disagreements with each other. Because an intranet project will involve many departments and the relational tensions need to be handled delicately.

4. Utilizing our Expertise

Intranets can improve morale and communication, increase efficiency, build a corporate culture, provide an effective distribution of company information. Hence an intranet can be an exciting project to work on.

Thus Kindly note, there is no single solution will work for every organization or business. Hence before Choosing between internal hosting and external hosting for an intranet think about the needs, resources, and desires of the particular company.

At Creative Social Intranet, we have experience developing intranets for a different variety of clients, as well as we provide external intranet hosting.

Do you need help in determining the best solution for your company’s intranet?

Creative Social Intranet is at your rescue. Please contact us.

Employee Engagement Rage 2019

Employee Engagement Rage 2019

Communication, Connection, Collaboration, automation in HR work-flows, and sophisticated onboarding have made such a difference in 2018. But what’s coming next?

Virtual Reality

The use of virtual reality by the employees in their workplace is still not very common. It can become a common term in the future. VR can become a cost-cutting method in training sections like customer management, in use of machinery and other activities. It can train people in a fast and better way.

It can also provide a better method to the younger workforce and can come out as a good understanding method of training than webinars in teaching site courses. It is a best and powerful way by which your employees will surely get motivated and engaged.

Natural Language Processing

An HR can become successful when he listens to his employees as much as possible. But it is not possible for him to listen to all employees directly or through a phone. This barrier is overcome by Creative by using their Social Intranet product. In their communication feature, they provide all employees with a feedback form, conduct polls, and surveys to provide their views in the company and get motivated.

By this, employees can read and understand the information and can comment on them. If there are many employees from areas where language is a barrier to understand, then the NLP tool can help you overcome the language barrier.

Gamification

Third important service provided by Creative Social Intranet to the to employees is gamification. Companies use the policy of giving points or gifts to customers making a purchase of their products and thereby increases sales.

Similarly, employees are also given points and rewards for their achievements, good work done and many other things done by them in the company. For example, keeping a tidy desk, regular engaging in social events, car-sharing, following the company values, charity work and mentoring programme for new employees, completing tasks before time, team management.

It can be done by making it a game in which achievements and rewards result in points. Good work is recorded automatically using classification software and these points are shared publicly in the company through an intranet.

This encourages the employee to do better and increase his point level in the co by doing a good job. This can lead to customer satisfaction, provide on-time deliveries to customers and thus increase the volume of sales. But it should not be the only way to get your work done.

Predictive Analytics

The data we have is very much useful in taking decisions and understanding past activities. But it should help us to predict our future needs. This feature helps us in employee engagement by predicting the causes of employee stress or dissatisfaction and by solving it. This will help you to save your business a great deal.

Training

This is one of the important aspects of the business. The company should be updated with all new technologies or systems launched to train their employees and thereby increase the outcome. Online learning is available in all fields. So the company should provide this facility to their employees for their personal development. Otherwise, their employees may remain backward.

Businesses who provide training on many fields to their employees can only become successful in today’s trend of 2019.

Health And Wellbeing

Health and Wellbeing of the employee have become one of the main issues to be given attention in companies. One can improve this condition by encouraging their employees or staff to talk to their peer group about their feelings and workload. They should be provided with wellness facilities like fresh air environment to work, fresh juices and mineral water at their workplace in regular intervals which will help them give their best.

Branding

Many companies spend a lot of money on developing their brand by way of brand values, the promise of brand quality etc. This is done in order to help employees present their company properly and regularly in front of people whenever they come in contact with them.
A business which invests in an internal communication system and makes the brand known to all employees will surely watch rise in the performance of the employees and increase in business.

2019 is fast approaching and you must make sure that your business can combine some of these methods into its operation. Improve your employee engagement and company productivity today with Creative Social Intranet.

Designing The Intranet Search Experience

Designing The Intranet Search Experience

Google delivers so precise results not because it reads our minds, but it also collects context from various source possible. Have you ever seen any intranet software with such accurate search results for your enterprise? Well, the answer is terrible “no.”

Hints that your Intranet reveals in a day to day search.

Use of content available on the company intranet to determine intranet result relevancy.
identify the content that makes sense, and then use it in the search query.
Managers can perhaps see content that first-line employees cannot see. Ask yourself, What kind of content might be helpful? The most common ones will include people, places, queries, and viewed documents.

Reading real-time signals from Intranet activities

Companies are continuously realizing the importance of reading into real-time signals received from intranet activities. Every intranet may not be developed using the classic big data model, but the analytics for real-time actions can help you improve the intranet user search experience.
There are many free analytics software available on the web which can be integrated with the intranet.

Bifurcating the content based on the significance

When someone searches on the intranet, you get the signals of the particular term or related terms searched by various users the maximum number of times. For eg: Company users search for “Christmas holidays” number of time. You get a signal for the term Christmas holiday. You can add related keywords like Holiday list 2019, Leave policy etc.

Not all signals, even strong ones, are legitimate. In any case, until and unless if an intranet search user leaves or changes roles, those signs will be useful.
The real query is how to determine which signals are important? With the help of analytics tool available today, you can track the keywords, no. of searches, clicks and path funnels. You can access the content of intranet easily. This can help you decide which signals are the important ones.

Enhancing Search Satisfaction

While assessing an intranet, A user initially looks for elements which are easy to use and then uses a search bar for the searching field. Allowing users to share their experience while using the intranet by placing a poll on the dashboard can help in assessing the success of a user journey — and measure their satisfaction. This can help in improving further search satisfaction.

Multi-Lingual Intranet Search

Things are very complicated when your intranet has content in multiple languages. That’s the reason that 64 percent of intranet surveyed organizations in 2018 only operated in a single language. Another idea which can be applied is using hybrid intranet solution, by installing intranet in their specific languages in respective centers for companies having branches in multiple countries and using one gateway online which will translate data in English which will be accessed by all in any location. With respect to multilingual search to the extent to which the meta data tags are consistently applied in each language. These tags may well be concepts (‘marketing’) and require an in-depth knowledge of the specific language.

Why should you share your Company News on your Intranet? How is it useful?

Why should you share your Company News on your Intranet? How is it useful?

 

You need to define your company goals before measuring benefits by sharing company news on intranet. When communication is improved at work, it takes business to the next level effectively. Below are few internal communication tips and goals to keep in mind to set clear your company objective.

  • Coherent growth – Company needs to develop transparency amongst their employees. Clear information will help bridge communication gap between companies.
  • Developing better employee engagement – Engaged employee will own projects and tasks, and are coherent about goals and expectations. Engaged employees acts decisively on the company’s behalf. If company news is properly conveyed, it can be very effective at boosting levels of employee engagement.
  • Enabling two way communication and its benefits – One of the best things about posting announcement in company intranet to masses is that you can use it as a platform for a discussion or to gain feedback from staff members. It helps in learning, improving skills, innovating ideas and engaging employees towards productivity.
  • Common gateway for all applications – Since there are multiple verticals that employee needs to remember and use, it becomes tedious sometimes and most of the applications remain untouch. Providing a company gateway in company intranet  enables single sign on and speeds up work.
  • Better work culture – Work culture of a company gives a large impact on how it’s viewed by your internal audience (employees) and outside audience (customers). Your intranet news channel is perfect for sharing announcements that can help give your organization its very own “brand voice,” which is something that simply cannot be bought or sold.
  • Saves time and money – As you might expect, circulating news to everyone within your organization can be a full-time job. Sharing news and announcements to your intranet is an easy, inherent process. This means everyone tasked with such duties can expect to save time after making the switch.

Creative Web Mall provides enterprise intranet solutions. We have developed various intranet portals for top India conglomerates.

Facebook Clarifies That it’s Against its Terms to Sell Group Admin Rights

Facebook clearly states that Group admins on Facebook groups cannot sell their admin rights to anyone, due to increasing amount of queries from organizations seeking to buy Facebook groups, and offering big money to admins for access.

Social Media News

Facebook clarifies that on its portal that:

  • “[You will] not share your password, give access to your Facebook account to others, or transfer your account to anyone else (without our permission).”
  • “You will not transfer any of your rights or obligations under these Terms to anyone else without our consent.”

According to Facebook, the practice of selling your Group admin rights falls under the “spam” section of its Community Standards rules, though there’s nothing specific noted as yet.

People have been creating groups and doing lot of spam activities to build the member list of the group and increase popularity. It had become a side business for people. With this in note, and to avoid spam messages from Facebook which indirectly added load to Facebook server, Facebook clearly mentions, group owner cannot sell admin rights.

Facebook has been doing further many activities to avoid spam messages.

Creative is a turnkey digital marketing company located in Vikhroli, Mumbai. We have been serving SEO services since 2003. We specialize in Facebook marketing, video designing, editing, increase Facebook likes, Facebook ad management, FB business page promotion etc.