What are the essentials for creating an Intranet your employees love?
Creative Social Intranet brings to you top tips for designing an Intranet your employees will desire to keep coming back to. Inspiring from real-life insights from top companies from around the world, we bring to you few Intranet essentials guide to inspire you in planning your own intranet strategy.
To give you an insight into an ideal intranet features that proves most effective in driving engagement, check out top tips for developing an intranet your employees will love to connect to.
Intranet that promises Employee engagement
How do you create an intranet that may just not meet your technical requirements completely, but reverberates with your employees and harvests true engagement? Very often it is noticed that technically sufficient platforms collapse down as users simply don’t feel comfortable or motivated to use them. Why? Just because they’re not engaging enough and don’t motivates employees to achieve their personal goals as well as company targets. So an Intranet that promises Employee Engagement is an essential aspect of Intranet that is loved by your employees.
Creating effective digital workplace
Years of experience supporting Enterprises designing effective digital workplace platforms teach us as to what can work and what cannot. Studies state that the key to developing an intranet that turns into a central part of working life is taking a user-centric approach.
By understanding and accepting the mentality of your employees and placing their needs at the centre of your planning strategy, you can create an Intranet solution that naturally fits well into their working lives and grows them at personal level too.
Your intranet should have ample mobility to run easily on any device, anywhere. This is particularly for those employees who are always on the go or who don’t operate most of their
day from their desks.
Almost every worker today has his personal mobile phone and thus expects to receive all internal communications in the similar way as they get other information too. The most important point here is to be mobile. And thus it’s important to create the Web version of the intranet that fit on a mobile phone, and also redesign it so that it is appropriate to people who are not working from their desk all
Offer internal social capabilities.
One of the latest trends in Intranets is making them a social platform where employees can communicate, converse and collaborate with each other, as they do on other external social media platforms.
Social business starts when employees are allowed to comment on articles where they can ask questions, share their perceptions and post links. People in large organizations can also find all other related information and knowledge they couldn’t otherwise access from social media. Internal social capabilities have permitted organisations to connect people to people and also people to content so they are able to work smarter together. Such social businesses have shown an increase in knowledge-sharing and collaboration across various business units and also their external partners. These new social capabilities have allowed employees to access information and knowledge anytime, anywhere and from any device.
Intranets are capable enough to deliver several dazzling benefits. You might have known about many of them earlier. Let’s learn about few other lesser known benefits about the modern day intranet solutions.
Every organization will have a vast collection of information to be managed and shared with their people. The right data and communication facilities must be served to employees, prospects, customers, vendors, clients etc. Let’s know more about those benefits that are lesser known about the Intranets.
1. Process Coordinating and Merging
Earlier companies used to outsource multiple software’s or applications from outside to get tasks done. Along with coordinating everything on a single platform; Intranets also merge down tasks and processes in a manner that reduce the difficulty level.
2. Calendar Management
An intranet maintains and updates calendars with all big and small meetings and their schedules are marked accurately. Shared calendars make collaboration across entire organization processes easier. They also solve conflicts, if any and make the most of the available time and place.
3. HR Portal
Having a superior HR portal makes an intranet portal complete. Furthermore, managing the complete workforce and all its related processes is a vital part of running any business. An HR portal has the caliber to completely change the way your organization is running currently.
4. Extranet Portal
Interacting and communicating with customers and vendors are also a significant work process to be handled carefully. With an extranet portal, this can be easily made possible by allowing them a certain section of the intranet. Again it will make sharing information and collaboration between them more efficient.
5. Work mobility
Working from home is a great concept that allows employees to operate and complete their
tasks whether they are placed in the office or at home; away from their desk. Today, intranets
are designed to allow users to stay connected with other team members even while traveling
outside office, from outdoor workplaces or any remote area. This also proves beneficial to
companies who want to manage their remote employees proficiently.